Proposal & RFP Specialist

Magna Legal Services is a trusted nationwide partner to law firms, corporations, and government agencies, providing comprehensive legal support solutions. We are seeking an experienced Proposal & RFP Specialist to independently manage our end-to-end response process, ensuring our proposals are persuasive, accurate, and strategically aligned with client needs.

Key responsibilities

• Manage the full lifecycle of RFPs, RFIs, and RFQs, from initial intake and requirement analysis to final submission.
• Draft and edit tailored, persuasive content across diverse service lines, including court reporting, jury consulting, and litigation graphics.
• Coordinate with subject-matter experts and internal departments to gather necessary input on pricing, legal terms, and technical requirements.
• Maintain and improve our proposal infrastructure, including content libraries, case studies, templates, and competitive insights.
• Ensure strict compliance with all solicitation requirements, including formatting, page limits, and portal-submission instructions.

Requirements

• At least three years of hands-on experience managing and writing RFP responses in a professional-services environment.
• Proven ability to manage multiple concurrent proposals independently while meeting strict deadlines.
• Exceptional writing, editing, and information-synthesis skills with high attention to detail.
• Strong project-management capabilities and the ability to secure input from stakeholders across the organization.
• Proficiency in Microsoft Office Suite and Adobe Acrobat, with a high level of comfort working in a remote setting.

What we offer

• A full-time, established role with significant autonomy and ownership over the proposal process.
• The opportunity to work with a diverse range of service lines and high-profile clients.
• A collaborative culture that values expertise, dedication, and professional growth.