Office Manager with German

QualityMinds is a dynamic company specializing in software quality assurance, development, and DevOps services. We are currently seeking a proactive Office Manager to join our team and ensure the smooth operation of our administrative, financial, and organizational processes in a fully remote environment.

Key responsibilities

• Coordinating internal procedures, documentation flow, and daily business operations.
• Managing sales invoices, registers, timesheets, payments, and cost control.
• Collaborating with external suppliers, accounting, and HR partners.
• Organizing meetings, events, and business travel arrangements.
• Supporting management and internal teams while optimizing administrative processes.

Requirements

• Minimum 3 years of experience in an Office Manager, Administrative Coordinator, or Operations Support role.
• German language skills at C1 level, as all professional communication is conducted in German.
• English language skills at B2 level or higher.
• Practical knowledge of finance and administrative processes, including invoicing and cost control.
• Strong organizational skills, attention to detail, and the ability to work independently.

What we offer

• Fully remote work model.
• Choice of cooperation: employment contract (UoP) or B2B contract.
• Private medical care and additional benefits like MyBenefit or Pyszne.pl.
• Access to internal and external training, certification opportunities, and language lessons with native speakers.