IT Project Manager

On behalf of our client, Aquila Dynamics, we are looking for an experienced IT Project Manager to lead software delivery and implementation projects for international clients. Aquila Dynamics develops Aquila Flex – a modern retail and hospitality platform supporting POS, store operations, stock management, payments, promotions, loyalty, reporting and integrations with external systems.

Responsibilities

• Managing projects from kick-off through analysis, development, testing, UAT, rollout and post-go-live support.

• Taking ownership of scope, schedule, budget, risks, dependencies and delivery commitments.

• Preparing project plans, milestones, forecasts and resource needs.

• Coordinating cross-functional teams, including developers, Business Analysts, QA Engineers, UX/UI Designers, DevOps Engineers and architects.

• Acting as the main operational contact for clients, partners and internal stakeholders.

• Leading project meetings and ensuring clear decisions, owners and deadlines.

• Monitoring progress, resolving blockers and escalating risks early.

• Managing project changes and assessing their impact on scope, timeline and budget.

• Coordinating environments, releases, UAT, pilot deployments and go-live readiness.

Requirements

• At least 4 years of experience in IT project management, software delivery or system implementation.

• Proven experience in leading software projects from initiation to production rollout.

• Practical understanding of the software development lifecycle.

• Experience managing scope, schedules, budgets, risks and change requests.

• Strong client-facing and stakeholder management skills.

• Ability to work effectively with both technical and business teams.

• Ability to understand project-level discussions about integrations, APIs, environments, data migration and releases.

• Strong organizational skills and a proactive, ownership-driven approach.

• Experience with tools such as YouTrack, Jira, Confluence or similar.

• Good knowledge of Agile delivery practices.

• English at B2+ level, including the ability to independently lead meetings.

Nice to Have

• Experience in retail, hospitality, POS, ERP, WMS, e-commerce or payment systems.

• Experience with integrations and multi-country or multi-location rollouts.

• Understanding of retail processes such as sales, returns, payments, promotions, stock management and reporting.

• Experience with project estimation, capacity planning and financial monitoring.

• Previous experience working remotely and coordinating distributed teams operating across different locations and time zones.

• AgilePM or Professional Scrum Master certification.

What we offer:

• Employment in a reputable organization (ITwiz BEST100), operating in accordance with international quality and security standards (ISO 9001, ISO 27001)

• A non-corporate atmosphere and a flat organizational structure

• Opportunities for continuous development through:

  • working with a variety of technologies on projects for well-known clients

  • collaboration with an experienced team of experts who are eager to share their knowledge

  • co-financing of training and certifications

• Employee Referral Program

• Participation in charitable initiatives, including cooperation with the Joanna Radziwiłł Foundation “Opiekuńcze Skrzydła” and involvement in the “Gwiazdorzymy” holiday campaign

• A diverse and inclusive work environment – our company brings together representatives of four generations

• Equal development opportunities – 50% of managerial and leadership positions are held by women

• Organizational culture based on values:

  • we act with good intentions

  • we share knowledge

  • we take responsibility

  • we continuously improve people are our top priority

  • we act with a clear sense of purpose and meaning

  • we communicate honestly and professionally​