Executive Assistant

Offshore Launch is a people-centered staffing agency dedicated to helping small business owners scale by connecting them with top-tier global remote talent. We are currently seeking a high-performing Executive Assistant to serve as the right hand to the Founder and CEO of a HubSpot Elite Partner firm, helping to streamline operations and drive strategic growth.

Key responsibilities

• Manage and prioritize the CEO’s calendar, travel, and communication with high discretion.
• Track deals and invoices across HubSpot and QuickBooks, providing clear weekly reports.
• Oversee software seat management and coordinate onboarding processes via Gusto.
• Translate verbal and written inputs into organized task boards and daily priority briefs.
• Prepare leadership meeting agendas, capture action items, and circulate polished recaps.
• Manage LinkedIn presence and maintain consistent visibility within the professional ecosystem.

Requirements

• 5+ years of experience as an Executive Assistant, Chief of Staff, or Senior Operations Coordinator.
• Proven success managing complex scheduling and reporting in fast-paced environments.
• Strong financial literacy with experience tracking invoices, AR/AP, and contract terms.
• High proficiency in HubSpot, QuickBooks, Gusto, Google Workspace, and Asana.
• Exceptional written and verbal communication skills with a proactive, problem-solving mindset.

What we offer

• Comprehensive HMO policy including coverage for dependents.
• Annual continuing education budget for professional development.
• Performance-based bonuses and 13th-month pay.
• A supportive, people-first remote work environment with ongoing team collaboration.