Executive Assistant

VizX Global is seeking a highly organized and detail-oriented Executive Assistant to support the daily operations of our growing spa business. This fully remote role is perfect for a tech-savvy professional who excels at managing administrative tasks, client communications, and operational coordination with minimal supervision.

Key responsibilities

• Manage and organize client leads using Excel and Google Sheets while maintaining structured digital filing systems.
• Coordinate appointments and meetings while ensuring smooth daily scheduling via Google Calendar.
• Handle inbound and outbound client inquiries via phone and email with a professional and friendly demeanor.
• Record and track income and expenses, preparing weekly financial reports for accounting purposes.
• Communicate with suppliers to manage orders, inventory levels, and essential business documentation.

Requirements

• Excellent English communication skills, both spoken and written.
• Strong proficiency in digital tools including Excel, Google Drive, and Google Calendar.
• Proven ability to manage multiple tasks independently in a fast-paced environment.
• Highly responsible, trustworthy, and proactive approach to problem-solving.
• Previous experience in administrative support, customer service, or coordination roles is preferred.

What we offer

• A fully remote work environment that allows for flexibility and independence.
• The opportunity to grow with a dynamic business and take on diverse operational responsibilities.
• A supportive atmosphere where your organizational skills will have a direct impact on our daily success.